Data collection

AIComp 2026 is hosted by the University of British Columbia, Convergent Manufacturing Technologies, Composites Research Network, and the Composites Knowledge Network (“us”, “our”, “we”, or “AIComp 2026”). Data collected from and submitted by you may be shared between these entities as necessary.

This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use or access the AIComp 2026 website (the “Service”) and the choices you have associated with that data. By using the Service, you agree to the collection and use of information in accordance with this policy.

Definitions

Service

• The Service is the https://www.composites-ai.org conference website operated by UBC, CMT, CRN, and CKN.

Personal Data

• Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).

Usage Data

• Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Cookies

• Cookies are small pieces of data stored on your device (computer or mobile device).

Data Controller

• Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are, or are to be, processed. For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.

Data Processors

• Data Processor means any natural or legal person who processes the data on behalf of the Data Controller. For the purpose of this Privacy Policy, WordPress and Avada are the main Data Processor of your Personal Data.

Data Subject (or User)

• Data Subject is any living individual who is using our Service and is the subject of Personal Data.

Information Collection and Use

• We collect several different types of information for various purposes to provide functions of the Service, as related to the AIComp 2026 conference.

Types of Data Collected

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City
• Cookies and Usage Data

We may use your Personal Data to contact you in response to conference enquiries or updates, abstract submissions, or other information that may be of interest to you. You may opt out of receiving any, or all, of these communications by contacting us.

How we use personal data

Data collected through any form submission, including metadata, will be retained until _, unless a request is made to remove this data.

Data related to Abstract submissions will be retained indefinitely as part of AIComp’s conference history

If you have submitted data via a contact form on AIComp 2026’s website, your personal information can be accessed by:

• Our system administrators
• The Avada support team, when they (to provide support) need to request information

Where we store personal data

Data submitted through any form submission on AIComp 2026’s website is collected through WordPress Avada’s US-based web servers.  Avada’s hosting provider, WPEngine, adheres to the EU/US “Privacy Shield,” ensuring that data is securely stored and GDPR compliant. For more information on WPEngine’s specific privacy policy, please see: WPEngine Privacy Policy.

This same data is also collected, processed, and stored on AiComp 2026’s Canadian-based encrypted servers, supported by Datto.

Transfer or disclosure of information to a third party

We will not disclose your personal data to third parties except as follows:

• when we believe disclosure is reasonably required to comply with any law or legal request;
• to enforce our legal and contractual rights, or to protect the rights and safety of others;
• to third parties who help us provide any part of the Site or the Services, to the limited extent required for such help, and on condition that they may not further disclose your data or use it for any other purpose

Disclosure for Law Enforcement

Under certain circumstances, AIComp 2026 may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

 Legal Requirements

AiComp 2026 may disclose your Personal Data in the good faith belief that such action is necessary to:

• To comply with a legal obligation
• To protect and defend the rights or property of AIComp 2026
• To prevent or investigate possible wrongdoing in connection with the Service
• To protect the personal safety of users of the Service or the public
• To protect against legal liability

The rights you have to your data

AIComp 2026 may process your Personal Data for the following reasons:

• We need to perform a contract with you
• You have given us permission to do so
• The processing is in our legitimate interests and it’s not overridden by your rights
• To comply with the law

If you are from the European Economic Area (EEA), AIComp 2026’s legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it. AIComp 2026 aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data under the requirements of the GDPR. In certain circumstances, you have the following data protection rights:

• The right to access, update or to delete the information we have on you. Whenever made possible, you can request access, updates or request deletion of your Personal Data that has been collected or submitted to AIComp 2026.
• The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
• The right to object. You have the right to object to our processing of your Personal Data.
• The right of restriction. You have the right to request that we restrict the processing of your personal information.
• The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
• The right to withdraw consent. You also have the right to withdraw your consent at any time where AIComp 2026 relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page